Initial Planning

Proper planning is the key to a successful office move. Take time to analyze your needs, find a space that fits your business aspirations, and most importantly, set a realistic budget for your activities. You should also consider some of the major factors including an appropriate amount of space, amenities and facilities, ease of accessibility, and proximity to your clients, in order to ensure that your new headquarters is conducive to your business growth and operations.

Set a Budget

Creating a realistic budget is an important step for a successful move to an office. Think through your moving budget based on costs like relocation services, utility set up, downtime, etc. Don’t overlook packing, transporting, storing, and setting up the new location. These details are necessary to moving to a new office so you do not have to face extra financial burden on top of your move.

Choose a Reliable Moving Partner

Choose a reputable office relocation partner by hiring a company that has experience with office moves. Find a provider that has a full-service moving service that includes packing, travelling and setup to make your relocation easier. Choose a company that has experience with office relocation, plenty of customer reviews and experience coordinating local regulations and logistics.

Packing and Loading

Professional packing and loading are essential for an office move. It is important to have all of your office equipment and furniture professionally packed and loaded by skilled professionals to avoid damage and limit downtime. This includes all the labeling, wrapping and securing of items prior to moving them to your new office location.

IT Infrastructure

Mentally prepare to follow our directions with the absolute primary goal of disconnecting, transporting and reconnecting your IT infrastructure. Your IT and all IT equipment (servers, network, workstations, etc.) will likely be staffed and handled by professionals with experience and hopefully will eliminate potential downtime, data loss or damage to your full IT infrastructure. With our planning, preparation and execution your system should be quickly active in your new home.

Final Walkthrough

Do your final walkthrough of your old office. Make sure every item is packed away, accounted for, and nothing is left behind. Make sure you have met any obligations in your contract such as returning keys or equipment to minimize any charges or difficulty. This will help you closure to the relocation process.

Transportation

To transport your office goods in a safe and efficient manner, partner with a reputable relocation company. This will ensure that your equipment and furniture are safely transported in proper vehicles and with proper handling to minimize potential damage. The goal is to avoid disruption to your business, so an effective relocation is paramount.

Unloading and Unpacking

To ensure that your items are unloaded and unpacked smoothly in your new location, keep in contact with your relocation team. Plan for how the items will be unloaded and where they will be placed. Organizing unpacking to reduce lead time is also important. These steps will help you get settled in and represent your business quickly.

Settle into the New Location

You are usually fully settled into your new office by testing all systems and setting up furniture and equipment. You want to ensure that everything is operating properly. Follow your utility and IT infrastructure check-lists, conduct any additional site/system assessments, and pre-checks for operations essentials. This is the last step of getting you and your new office or field site up and running while enabling you and your team to focus on getting back to work.

Employee Support

Offer necessary support for employees’ transitions when moving offices to address any concerns or issues that arise. This includes providing adequate communication and resources, as well as support options, to ensure that employees can adapt to the new workspace with minimal disruptions to productivity. Forms of support help to boost morale and keep employees engaged.